Boston Medical Center

PICCK - Project Coordinator

  • Boston Medical Center
  • Boston, MA 02118
  • 10 days ago

Job Description

Boston Medical Center (BMC) is more than a hospital.

It's a network of support and care that touches the lives of hundreds of thousands of people in need each year.

It is the largest and busiest provider of trauma and emergency services in New England.

Emphasizing community-based care, BMC is committed to providing consistently excellent and accessible health services to all-and is the largest safety-net hospital in New England.

The hospital is also the primary teaching affiliate of the nationally ranked Boston University School of Medicine (BUSM) and a founding partner of Boston HealthNet - an integrated health care delivery systems that includes many community health centers.

Join BMC today and help us achieve our Vision 2030 which is a long-term goal to make Boston the healthiest urban population in the world.

Position: Project Coordinator

Department: Pediatrics

Schedule: Full Time


The Project Coordinator I will contribute to the Partners In Contraceptive Choice and Knowledge (PICCK) program by supporting data collection and evaluation, communications, and research and writing.

Duties include but are not limited to: managing training evaluation surveys, traveling to partner sites to conduct patient surveys, maintaining the distribution list and website, creating newsletters and blog posts, assisting in the running of webinars, conducting literature reviews, drafting toolkits, drafting and editing annual reports, and performing other administrative tasks in support of PICCK's mission.

The Project Coordinator I works with internal and external contacts to organize the various components needed to initiate, run, and conclude major projects.

Requires excellent communication skills.

The Boston Medical Center BEACON Family Planning division leads a large quality improvement program to increase contraceptive access at the state birth hospitals through a large DPH-funded grant (Partners In Contraceptive Choice and Knowledge, ).


Initiation of project

Establishes collaborative relationships among the various project and constituent groups-including the collaborating team at Baystate Children's Hospital in Springfield with the aim of promoting the concept of integrated systems.

Facilitates and coordinates the work of multiple project teams engaged in the establishment and implementation of new projects to support the Project Manager(s) and Principal Investigators.

Planning phase of project

Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project.

Participates in implementation and on-going project meetings.

Follows up with team members, monitoring progress towards achievement of deliverables, including reporting to ensure adherence to deadlines and to enable the project team to more efficiently complete the highest priority work.

Execution of project

Reviews, monitor sand track progress towards completion of projects; maintain records and assist in preparing reports through familiarity with progress in projects.

Responsible to track project changes and to produce updated weekly project schedule.

Responsible to take input from the business analysts and project engineers to develop and maintain the detailed schedule.

Ensure coordination of the interfaces between departments.

Performs administrative functions such as:

Preparing and/or editing meeting minutes, presentations and tables.

Coordinate meetings, including travel arrangements and expense reports.

Maintain Project Managers calendars.

Files all project documents (hard and soft copies).

Monitoring, Controlling and Project Maintenance

Identifies and works to remove barriers to successful completion of the overall project, with particular emphasis on resolving issues with subcontractors.

Facilitates decision making processes as appropriate, serving as liaison between project managers, and adjudicating disagreements on approach to ensure the maintenance of an integrated, institutional focus for the overall project.

Provides timely project status updates to the Project Managers; submits for Weekly Agenda resolution meeting those problems and issues that cannot be resolved at lower levels.

Maintain and update company database.

Generates customized reports in Excel (including pivot tables, VLookup's, etc) and Access and the Cloud Based Care Plan (in development)

Assists with editing and tracking vendor contracts, tracks and monitors project expenses, processes invoices and purchase orders, and puts together the project close-out manuals.

Serves as first point of contact with external vendor representatives and functional consultants on overall strategic and technical project matters.

Handles all correspondence between internal constituents and outside vendors.

Closing of project

Develops project punch list to complete and settle each contract (including the resolution of any open items) and close each contract applicable to the project or project phase.

Works with auditors and stakeholders to compare target objectives versus actual performance, ensuring that the key issues of cost, time, quality and above all, client/end user satisfaction, have been realized.

Finalize all activities across all of the process groups to formally close the project or a project phase


Performs other duties as required.

Must adhere to all of BMC's RESPECT behavioral standards.



Requires Bachelor's degree ( or equivalent combination of formal education and experience ).




At least one year relevant post-collegiate professional experience required.

Previous project coordination also preferred.


Excellent verbal/written English communication skills, including excellent grammatical, editing and proofreading skills.

Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint, Access) and other web-based applications.

Ability to produce complex documents, perform analysis and maintain databases.

Ability to work independently and exercise independent judgment.

Excellent interpersonal skills necessary to be socially perceptive in accepting and relaying confidential information, communicating policies and procedures, and interacting effectively with a variety of Medical Center personnel and outside personnel.

Strong problem solving skills.

Proven ability to work with confidential information.

Req id: 21667

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